CPC-56 A
Rev. 12-02-98

 

CALIFORNIA STATE UNIVERSITY, FULLERTON
POLLAK LIBRARY
GOVERNMENT DOCUMENTS SECTION

CATALOGING INTERNET DOCUMENTS

A working document

 

 

A. Periodicals or Serials available in paper or fiche, as well as on Internet. (See EXAMPLE A)
Go to 1a, 2, 3, 4a, 4b, 5, 6a, 7, 8, 9, 11, 12, 14a, 17, 23
B. Periodicals or Serials ceased in paper or fiche. Continued on Internet. (See EXAMPLE B)
Go to 1a, 2, 3, 4a, 4b, 5, 6b, 7, 10, 11, 12, 13, 14b, 15, 16, 23
C. Periodicals or Serials on Internet only. (See EXAMPLE C)
Go to 18
D. Periodicals or Serials or Monographs with only related information on Internet. (See EXAMPLE B and D)
Go to 5, 7, 11, 23
E. Monographs in paper or fiche, as well as on Internet. (See EXAMPLE E)
Go to 1a, 2, 5, 6a, 7, 11, 8, 4a, 4b, 23
F. Monographs on Internet only. (See EXAMPLE F)
Go to 18

 

 

 

 

 

 

 

1. _____ a. Bib LOCATION = multi; doc, int
_____ b. Bib LOCATION = int
2. _____ FORMAT = p (periodicals)
_____ FORMAT = s (serials)
_____ FORMAT = m (monographs)
_____ FORMAT = c (software, disks, CD-ROM) exclude periodicals, serials
_____ FORMAT = t (Home page) exclude periodicals, serials (See EXAMPLE J)
3. _____ 008 open dates
4. _____ a. 099 _9 retain call # on bib record for physical format
_____ b. Add item record: ITYPE = 044
ILOC = duint
= diint
= dsint -----> (all ILOC display as INTERNET)
= dcint
= int (non-documents materials on the Internet)
STATUS = e (displays as ONLINE)
Insert call # - 099 _ 9 REMOTE ACCESS
Do not insert call # on item record for titles which are on internet only
For serials, move item record for Internet to first position
5. _____ Add 440 _0 Series title: Internet resource
6. _____ a. Add 530 Also available on Internet (Do not use if title is available on Internet only)
_____ b. Add 580 Discontinued in paper; continued on Internet
7. IF PURL IS KNOWN, USE IT INSTEAD OF OF THE URL IN FIELD 538. (See EXAMPLE K)
_____ Add 538 a. Access Internet version: (2 spaces) followed by URL
(See EXAMPLE A or B or E)
For periodicals, serials, monographs in paper or fiche, as well as on Internet, or ceased in paper or fiche and continued on Internet , OR for periodicals or serials no longer published in one or more physical formats, now published on the Internet
b. Access Internet version for 19xx: (2 spaces) followed by URL
(See EXAMPLE G)
For periodicals or serials which have a URL for a specific year.
On Documents checkin note, add: PUT ON PERIODICALS CART
SHELF 6 WITH NOTE: ADD URL FOR NEW YEAR (YOUR
INITIALS)
c. Access on Internet: (2 spaces) followed by URL
(See EXAMPLE C or F)
For periodicals, serials, monographs on Internet only
d. Access 19xx on Internet: (2 spaces) followed by URL
For periodicals or serials on Internet only which have a URL for a
specific year. Go to 17
e. Access Internet version via (Web Site): (2 spaces) followed by URL
(See EXAMPLE H)
For link which is not direct (Home Page, Organization, Website)
f. Access related information from (name of agency or site) on Internet: (2 spaces) followed by URL
(See EXAMPLE B and D)
For link to related information on Internet at the request of Documents or Reference
g. Requires Adobe Acrobat Reader (or Envoy, or WordPerfect, etc.)
(See EXAMPLE B, C, E, G, or K)
Use after Access statement with (2 spaces) followed by URL
When special software applications or special hardware is required for accessing Internet version
Use only URLs which can be verified
h. Access (title of Internet resource) on Internet (2 spaces) followed by URL
For serials or periodicals ceased and continued on Internet only under a different title. Create separate OPAC record for new title
i. Access on Internet. Access restricted. CSUF IP address required: (2 spaces) followed by URL
(See EXAMPLE I)
8. _____ Add 740 field if title on Internet differs from title in paper
9. _____ For OPAC bib records which already have field 850:
Add a new LIB HAS: 850 field: INTERNET VERSION (Do not use |z)
10. _____ For periodicals with checkin records attached:
Close holdings in LIB HAS: 850 field for physical copy
Add a new LIB HAS: 850 field: INTERNET VERSION (Do not use |z)
11. WHEN PURL IS KNOWN, USE IT IN |u FOLLOWED BY |z. FOR SERIALS, USE THE URL IN |x. NO NEED TO RETAIN THE URL FOR MONOGRAPHS. (See EXAMPLE K)
_____ Add 856 (See also EXAMPLE G)
***For 1st and 2nd indicators, see SUPPLEMENT 1
***Diacritics in the URL download from OCLC to OPAC as numbers.
These numbers must be deleted and replaced with the corresponding diacritic in order to create a "hot link". Please see LIST OF DIACRITICS.
a. |uURL|zAccess Internet version (See EXAMPLE A or B or E)
For periodicals, serials, monographs in paper or fiche, as well as on Internet, or ceased in paper or fiche and continued on Internet, or for periodicals or serials no longer published in one or more physical formats, now published on the Internet.
b. |uURL|zAccess Internet version for 19xx (See EXAMPLE G)
For periodicals or serials which have a URL for a specific year.
On Documents checkin note, add: PUT ON PERIODICALS CART
SHELF 6 WITH NOTE: ADD URL FOR NEW YEAR (YOUR INITIALS)
c. |uURL|zAccess on Internet (See EXAMPLE C or F)
For periodicals, serials, monographs on Internet only
d. |uURL|z Access 19xx on Internet
For periodicals or serials on Internet only which have a URL for a specific year. Go to 17
e. |uURL|zAccess Internet version via (Web Site) (see EXAMPLE H)
For link which is not direct (Home Page, Organization, Website)
f. |uURL|zAccess related information from (name of agency or site) on Internet
(See EXAMPLE B and D)
For link to related information in Internet at the request of Documents or Reference
g. Requires Adobe Acrobat Reader (or Envoy, or WordPerfect, etc.)
See EXAMPLE B, C, E, G, or K)
Use after Access statement
When special software applications or special hardware is required for accessing Internet version
Use only URLs which can be verified
h. Access (title of Internet resource) on Internet
For serials or periodicals ceased and continued on Internet only under a different title. Create separate OPAC record for new title
i. |uURL|zAccess on Internet. Access restricted. CSUF IP address required
(See EXAMPLE I)
12. _____ Add 910 your initials
13. _____ Delete 956 Documents processing and check-in notes
14 _____ Add 956 Dummy shelved in DOCUMENTS STACKS
a. _____ Also available on Internet
b. _____ Discontinued in paper, continued on Internet
15. _____ For periodicals or serials with checkin records attached:
Close holdings on checkin record
Add 580 note: Discontinued in paper; continued on Internet. Use "Z move" to move this note in first position
16. _____ Update Union List for periodicals (Format = p) in paper or microform
(frequency of more than once/year)
Do not add holdings on Union List if title is available on Internet only.
17. _____ For serials which have only item records attached OR for serials on Internet only which have a URL for a specific year
Create checkin record with only one projected box to force a claim
Label type = n
Location = du, etc.
Rloc = u, etc.
Label Loc = DOCUMENT
Prestamp = United States, etc.
Call# = Enter
Frequency = Enter
Check Note = ON INTERNET. KEEP BOXES PROJECTED TO ALERT YOU IF IT CEASES IN PAPER or ON INTERNET ONLY. ADD URL FOR NEW YEAR
Message = Enter
Cover date = Enter
Transaction date = 1 yr from now (for annual; modify if frequency is other than annual)
Volume = Enter
Issue = Enter
Days between issues = 365 (for annual; modify if frequency is other than annual)
Days before claim = 1
Binding = Enter
Binding = Enter
# items on card = 1
Scode2 = s (suppress)
18. _____ Search on OCLC or NETFIRST (cho nfirst; find ti ___)
After record is downloaded to OPAC, delete any 050 or 090 field.
Add call #: 099 _ 9 REMOTE ACCESS
If title is not on OCLC or NETFIRST
_____ a. keep searching until you find a record, but for no more than 3 months
After record is downloaded to OPAC, delete any 050 or 090 field.
Add call #: 099 _ 9 REMOTE ACCESS
_____ b. or use a similar record on OCLC or on OPAC. Delete OCLC # on OPAC
Alter record to match title being cataloged
Add call #: 099 _ 9 REMOTE ACCESS
_____ For Periodicals or Serials: Go to 19 or 20
_____ For Monographs: Go to 1b, 2, 22, 5, 7, 11, 12, 4b, 23
19. _____ Record does not have 780, go to 1b, 2, 3, 22, 5, 7, 11, 12, 16, 4b, 23
20. _____ Record has 780:
a. _____We don’t have title in 780, go to 1b, 2, 3, 22, 5, 7, 11, 12, 16, 4b, 23
b. _____We have title in 780, go to 21 old OCLC #__________________
old OPAC .b__________________
new OCLC #_________________
new OPAC .b_________________
21. _____ Close record for previous title. Add 785 field for new title
(or overlay record with new OCLC record). Update on the Union List, if applicable
_____ Delete 956 Documents processing and check-in notes
_____ Close checkin record, if applicable
_____ Add 538. See 7.
_____ Add 856. See 11.
_____ Change 910 with your initials
_____ 956 Dummy shelved in DOCUMENTS STACKS (from old title to new title)
_____ Verify link on WebPac
_____ If previous title is LATEST EDITION ONLY,
delete holdings for previous edition on OCLC, #________________
delete OPAC record for previous edition
discard previous edition
_____ For new title, go to 1b, 2, 3, 22, 5, 7, 11, 12, 16, 4b, 23
22. _____ 245 Title as it appears on Internet |h[electronic resource] /|cproducing agency
On OPAC, 008 REC TYPE = a; FileType = u
_____ 260 Producing agency
_____ 300 omit entirely
_____ 310 Frequency, if known
_____ 4xx
_____ 440     Internet resource
_____ 5xx      give source for title, eg: Title from Internet title screen
_____ 538
_____ 6xx
_____ 7xx
_____ 8xx
_____ 856
_____ 9xx
23. _____ Verify link on WebPac

 

 

 

 

 

 

APPROVED FOR IMPLEMENTATION, 3/5/97
REVISED AND APPROVED 11/23/98
CSUF CATALOGING POLICY COMMITTEE

FOR FURTHER INFORMATION CONTACT cbednar@fullerton.edu

 

 

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Last Revised: 14 Jun 1999